General Information

  • What is CatCourse?  
    • MSU's system for registering for classes. 
  • How do I assist/refer a student who is struggling in class/not showing up/causing issues in class? 
    • Speak with Mandi. She has a list of resources available. 
  • What is a Course Registration Number (CRN)?
    • Unique five-digit number that is assigned for each class at MSU. This number changes every semester. 
  • What is Box?
  • What is Brightspace by D2L?
    • The majority of MSU courses will have an online component that students have access to through Brightspace. Login to access online content, take quizzes, upload homework, and engage in discussions using the online platform. 
    • More information can be found at https://montana.edu/ecat/help
  • What is the Add/Drop process?
    • During a student's time at MSU, they will likely need to add or drop a class. The Registration Handbooks and the Registrar's Office website are the tools they will need in order to know when they can add or drop with or without a grade.
    • Each add and drop request will be signed via DocuSign by the student, the instructor, and the advisor (and assistant dean, when the time comes).
    • The Registrar's email inbox will receive a carbon copy of the implemented form for processing, therefore you do NOT need to send copies of the form along the way. 
    • Additional approval from the Assistant College Dean or Graduate School Dean needed if adding after the 10th semester day or dropping after the withdrawal deadline for extraordinary reasons only.
    • Add/Drop schedules and Deadlines (last day to add/last day to drop, etc.) are published each semester on the Registrar's Office website: https://montana.edu/registrar 
    • The Add/Drop for is MSU's form in which students may use to add or drop a course they are enrolled in. This form requires instructor and advisor signatures. Students will turn this form into the Registrar's Office.
  • How do I add a student to one of my classes?
    • Student must use the Add/Drop form and it must be initiated by them.  Direct them to https://www.montana.edu/registrar/adddropcourse.html to pick the correct form for their situation.  
    • For guided research, individual problem, thesis, pre-thesis, internship--all require DocuSign, NO PAPER FORMS OR CONTRACTS, please refer to the multiple emails that have been sent out about this new process.  
  • What is a Withdrawal ("W")?
    • A student can withdraw from just one of their classes after the last add/drop day through the Registrar's Office using the Add/Drop Form. A "W" will appear on their academic transcript.
  • How do I drop a student? 
    • You can't. A drop must be initiated by the student using the Add/Drop form (see above) due to new federal regulations, all drops need a day of last attendance from the instructor.
  • How do I send out an email to everyone (faculty, staff, grads, adjuncts,)?
    • Send the email that you want sent out to art@montana.edu and our student workers will send it out. Please do not send it to Mandi or Wendy. 
    • Or, use the copy of the directory shared with everyone at the start of the semester. 
  • How do I send out an email to all School of Art students?
    • Send the email that you want sent out to art@montana.edu and one of our student workers will send it out. Please do not send it to Mandi or Wendy. Please send in at least 24-48 hours in advance. 
  • How can I get ahold of someone in IT for computer help?
  • How do I get a student's contact information?
  • How do I post things (syllabi, quizzes, readings) for my class?
  • How do I look at what I am teaching and who is in the class? 
    • Go to MyInfo (https://prodmyinfo.montana.edu/pls/bzagent/twbkwbis.P_GenMenu?name=homepage), log in, Faculty Services, Summary Class List and then the current or upcoming semesters. You can also email all your registered students from the Faculty Services tab, find CRN numbers (important to Mandi and to students trying to add) and at the end of the semester, enter grades.
  • How do I look at the schedule of classes online? 
  • How do I propose a new course?
  • How do I look at Graduate applications?
  • Email Etiquette
  • What is DocuSign?
    • DocuSign is an electronic signature (e-signature) platform for sending, signing, and managing documents securely in the cloud.   MSU is using this program to route a lot of the forms that were once on paper.
    • For additional help with specific questions, follow this link: https://support.docusign.com/en/guides/ndse-user-guide-how-do-i
  • How do I log in to DocuSign?
    • Go to https://account.docusign.com and then log in with your @montana.edu email address. Click "Continue".
    • Click the blue "Use Company Login" button. 
    • Enter your NetID and password in the MSU service login fields.
  • How do I know if I have documents in DocuSign that need to be signed?
    • Log into your DocuSign account, following the above procedure. On your page, there is a dashboard of your DocuSign activities. Click on "Action Required" to see forms that still need your signature. This will take you to the queue of forms that you need to sign, if any. 

Advising/Student

  • How do I advise a student?
    • Go to DegreeWorks (MyInfo, Advising Services, DegreeWorks)* 
      *you will only have access to this if you have advising duties
    • What is DegreeWorks?
      • Software resource that allows students to map out their four-year degree plan.
  • How do I assist/mentor a graduate student?
    • Refer to the handbook for either the MA of MFA program. Copies of both handbooks are available in the main office by the mailboxes or online.
  • How do I assist/refer a student who is struggling in class/not showing up/causing issues in class? 
  • Email Etiquette guide for students - Email Guide